Philippine American Outreach Program

Internship Project #1

This organization supports several charities. The project is to build a community presence for Philippine American Outreach Program (PAOP). They support other Philippine project especially those of Father Boyet - St. Martin De Porres home for homeless children (http://jdvsfoundation.org/our-works/) and Emmahaus House (http://jo-esgroupfoundation.com/news.html).

Philippine American Outreach Program Requirements Gathering Meeting Minutes 11/12/2010

Present

• Robert Angeles
• Anthony Garcia

Discussion

I now have available to me 7 interns from UST. One is the president of the Computer Society of UST. It's 4 girls and 3 boys all with impressive student resumes.

I would like to hold an internship over the next 2 months where I give them projects. I have 1 project in mind of my own. I plan to invest $500 in their time. I will split Can you offer a starting budget for me to secure phase I? We can discuss the other phases later.

My recommendation for you is for a phased building

Phase I - $200 + registration to Bluehost.com (2 years * $4/month) gives you a website host and paopi.org name.

I will ask them to set up a website with donation buttons that highlight your mission, bethelem house of bread, Emmaus, and st martin. This will also include web analytics which you can use to see who is visiting the site. They can start as early as next week.

This can be done with 2 weeks of their time if you can provide them enough pictures and stories. I will use my investment to subsidize any overrun in their time. Consider my subsidy over your $200 as a donation.

You can organize some sort of newsletter or launch event around the launch of the site.

Phase II - $100 - Implement an online non profit organization system called CiviCrm integrated with your website. (requires the bluehost.com subscription)

CiviCRM is a free, libre and open source software constituent relationship management solution. CiviCRM is web-based, internationalized, and designed specifically to meet the needs of advocacy, non-profit and non-governmental groups. Integration with both Drupal and Joomla!content management systems gives you the tools to connect, communicate and activate your supporters and constituents.

Phase III - $50 - Additional social network type functionality

[POST MEETING NOTES]

From: Joson, Norma (Specialty Finl)
To: Robert Angeles
Cc: noma unson
Sent: Fri, Nov 12, 2010 8:59 am
Subject: PAOPI WEBSITE

Other ideas

* Are there any programs where we can have site visitors donate their air line miles to Father Boyett so he can continue his mission to explaining his projects.

[POST MEETING NOTES]

Action Items

1. Ramp up interns with a brainstorming session - Anthony

2. Finalize website name paopi.org or something else and provide credit card for setting up bluehost.com hosting - Robert

Philippine American Outreach Program Requirements Gathering 11/01/2010

Present

• Robert Angeles
• Anthony Garcia

Discussion
Anthony asked Robert to talk about plans for the website. First step is to establish a web address. Robert suggested a website name he used in the fundraising program.

Robert expressed interest in an online sponsor a child. This could be done but the work is in deciding the implementation. For instance, many programs of this type specifically state that the money is put in a pool that helps all the children though the sponsor may be corresponding specifically with one child. This is a longer term phase and involves design of a sponsorship funnel that starts with browsing children to sponsor, picking one, maybe collecting an email address to facilitate the correspondence.

Robert stated that there is only petty cash level funding to support the building of a website. Anthony mentioned that web hosting through bluehost can be procured for $3-$4 per month as a introductory price for a few years. A website name costs $20/year. With regards to labor to build the site, Anthony has his nephew. We can also engage with felix's son from the Filipino grocery of si. Anthony also has possibly 8-10 University of Santo Tomas computer science intern candidates.

We will establish weekly meetings. Robert has a new laptop with webcam and Internet so skype is a possibility. Once we are comfortable with a set of requirements gathered over several meetings, we can lay out and Implementation plan. Based on available funds, we can put a time table to each phase of the project. We can go faster or slower in building the social network for effective online marketing and donation collection. Anthony also encouraged Robert to think of using information technology like matrix group.net that offers things like association management facilities.

Anthony mentioned some ideas for I improvements over his moms site, joyandcaregivingfoundation.org. First, there can be donation buttons specific to each cause rather than just one donation page. Anthony talked about getting a lot more participation from the people on the ground in digesting testimonials and diaries of those benefitting from the programs. Kuya obet said they had a laptop there and someone with the printing company able to facilitate the updates from father boyet and company.

Key factors to address:
Frequent updates and stories
Donation buttons on more than one page
Project collateral - pictures, testimonials, goals with funding showing progress towards raising money

Anthony asked about the J Salvador foundation which is also sponsoring st Martin de pores. Robert said at first, st Martin de porres donations of his org were being transferred to this grounp. Now, new funds were being ear marked for things like the childrens education.

Future meetings will discuss collateral about projects Robert wants to feature on the site and goals for growing the organization and how a website will help support that.

Action Items
1. establish a weekly meeting with robert Angeles - Anthony
2. Collect ideas and feedback about children participation from father boyett - Robert
3. Investigate availability of website address - Anthony
4 provide contact information for felix's son - Robert